Register for counselling: Call Centre 403.691.5991
(If it is after hours, please feel free to leave us a message)
Suite 1000-105, 12 Avenue SE Calgary, AB, T2G 1A1
Hours of Operation
Monday to Thursday: 8:30 a.m. – 7:30 p.m.
Friday: 8:30 a.m. – 5:00 p.m.
Saturday: 9:00 a.m. – 4:00 p.m.
Our Call Centre is available for counselling registrations Monday to Friday – 9 a.m. to 4 p.m., or online 24-hours a day
Please note: we are unable to respond to therapeutic questions via email.
Make a Complaint
Calgary Counselling Centre (CCC) is committed to operating in a professional, safe and caring manner. As such, it is the policy of CCC to provide all stakeholders including clients, donors, and the general public an opportunity to voice a complaint.
It is in the interest of all parties that complaints are dealt with promptly and resolved as quickly as possible. Calgary Counselling Centre’s complaints process is transparent, impartial and respectful to all parties. Complainants are advised of their options to escalate their complaint to a more senior staff person if they are dissatisfied with either the process or outcome, and are provided clear and understandable reasons for final decisions relating to complaints. All complaints are recorded and tracked to assist CCC in improving services, policies and procedures as part of a continuous quality improvement process.
Types of Complaints
A complaint is an expression of dissatisfaction with service, actions, or lack of action by CCC as an organization or a staff member or volunteer acting on behalf of CCC. Examples include but are not limited to:
- Perceived failure to do something agreed upon;
- Failure to observe policy or procedures;
- Error made by a staff member or volunteer;
- Discourteous actions or statements by staff member or volunteer; or
- Lack of access to information.
Complaint Receipt and Handling
A complaint may be received in-person, by phone or in writing by mail or email. An employee or volunteer who receives a complaint will first determine the most appropriate person
to handle the complaint. This will generally be the person who has the primary relationship with the complainant or someone who has the specific knowledge needed to resolve the problem. Upon receipt of a complaint, the complainant will be sent an acknowledgement that the complaint has been received and an approximate timeframe for response. Complaints received in writing will be acknowledged within two (2) business days of receipt . Complainants will be kept informed of the status of their complaint, and a record of the complaint will be stored and communicated as per CCC procedure. Staff will attempt to resolve the matter within ten (10) business days.
Resolving the Complaint
When receiving a verbal complaint, staff will listen and seek to understand the complaint, and may attempt to resolve it immediately. Where a complaint cannot be easily resolved, it will be escalated to the relevant Supervisor or Director. If the Director cannot resolve the complaint, it will be escalated to the CEO. If the complaint is about the CEO, it will be handled by the Chair of the Board of Directors. A summary of the complaints received including number and type will be reported to the CCC’s Board of Directors annually.